- Publié le : 14 mai 2018 9 h 04 min
- Expire : 7 jours, 16 heures
LES Level – Prospective applicants should note that this is a Locally Engaged Staff position not entitled to diplomatic conditions of service, and requiring a valid work visa for France.
Starting date: June 2018 (Closing date of application => 27/05/2018)
Location: Australian Embassy In Paris, 4 Rue Jean Rey 75015 Paris
Application to be sent by Email ONLY to http://australian-embassy-paris.jobs.vocationcity.com/application/form/10998?source=Fusac
- Cover Letter
About your application (Please read carefully before applying)
In order to apply, you will have to answer several questions, including 4 to 6 questions to assess your motivations to join the embassy. Should this be more convenient, you can chose to answer those questions in a separate Word/PDF document to be enclosed within your application.
You will also have to provide an indication of your level of English and French skills.
To help you assessing your language level, you can use the Common European Framework of Reference for Languages.
More information available on: http://europass.cedefop.europa.eu/resources/european-language-levels-cefr
The Australian Embassy aims to ensure that people are engaged on the basis of their ability rather than their race, gender or background.
About the Australian Department of Defence
The primary role of Defence is to defend Australia against armed attack. Australia’s defence policy is founded on the principle of self-reliance in the direct defence of Australia, but with a capacity to do more where there are shared interests with partners and allies
About the Position
This position is required to provide administrative support for visits by Australian delegations to France, and to provide driving support for the Defence Attaché (DA). The position is based in the Defence Office at the Australian Embassy in Paris and reports directly to the DA.
The key responsibilities of the position include, but are not limited to:
- Receive and process visit notifications (via the Direction Générale de l’Armement)
- Monitor email traffic regarding forthcoming visits
- Make hotel bookings for visitors as required
- Make travel bookings for visitors as required
- Prepare detailed visit booklets for VIP visits
- Coordinate vehicle arrangements for VIP visits
- Prepare Visit to Europe Agreements forms from Brussels for DA’s approval
- Assist to coordinate major events such as ANZAC Day, involving VIP visits
- Assist to coordinate major events anniversary commemorations events such as Fromelles, Pozières, Moquet Farm, Cambrai etc involving VIP visits
- Welcome visitors to the Defence office
- Driving responsibilities for the Defence Attaché and visitors
- Management and administration of vehicle fleet
- Management of ceremonial, representational and visit protocol.
- Liaison support during salons such as the Le Bourget Air Show, Euronaval and Eurosatory.
• This is a security-designated position. The selected candidate will be required to successfully complete a security assessment to the appropriate level. Applicants must be a national of Australia, New-Zealand, America, Canada, or United Kingdom to be eligible for an Australian Government security clearance. Persons holding dual French nationality with one of the above nationalities would not be eligible for a security clearance for this position. Applications that do not specifically address and satisfy this requirement will not be considered.
• Fluency in English and a high level of written and spoken French is essential. Applicants being considered for the position may be required to undertake, and if so pass at a high level, oral and written tests in English and French.
• Proficiency in Microsoft Office and Internet are essential. Applicants being considered for the position may be required to undertake a test to demonstrate their capacity to use such software.
• A driver’s license valid in France is essential.
• Demonstrated experience and proven ability in the provision of high level secretarial and administrative support
• Superior communication skills in both French and English
• Demonstrated ability to undertake tasks with minimal supervision, to set priorities and to meet deadlines
• Work ethics and ability to function effectively in a position of trust
• Initiative, enthusiasm, organisation and a commitment to excellence
• Ability to work effectively and harmoniously in a small team; flexibility and high interpersonal skills required
• Broad understanding of Defence operating structures is desirable
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